In this digital world, with start-ups going upward in their businesses and branching out, everyone needs a new office space. Moving office is just as hectic as moving Office.
Maybe there are less oddly shaped or small and fragile items but there are different structures for furniture or other important things such as documents, gadgets, etc.
who need a lot of attention while packing and moving. There may not be multiple rooms but there are a number of employees with their different things and all of them need to be safely moved.
While you are in process of moving or is thinking about moving your office, there might be certain challenges that you may face. It is not always possible to have a look at everything while you are working and you will require professionals to take care of each and everything that you might not.
They will use the best quality packaging with their trained and expert hands offering you a lot of services. You will have to find a reliable moving company and here are some things to keep in mind while hiring them.
Reasons to choose a moving company
- They have a knowledge, training, experience and skills in a specific work only and they will assist you with your business relocation very smoothly. They can smartly pack your office belongings such as cubicles, desks, plants, computers, printers, stationary, etc. and move them safe and secure to your new location.
- Whenever we are moving there is stress upon us and in case of offices, there is stress over all of your employees too. Hiring moving company reduces a lot of their stress as they know that their good will be in safe hands and their important documents won’t be misplaced.
- They have proper equipments to do each kind of work from disassembling your furniture and appliances to loading and unloading them at your new location. They will have some specialized equipments used in moving the offices safely and securely.
- Professional moving companies not only move your stuff but pack them efficiently also. They have the right packaging material for each of your office belongings.
- This makes it much easier for you as you do not have to get stressed about packing your things up while you have your deadlines to meet.
- Managing time and giving much efforts in moving can be a little hectic for anyone at your office. Moving companies work in a certain way and follow a certain set of procedures which makes the whole process easy and smooth. They can do the similar work in a few hours than you would do in days.
Hiring a suitable moving company
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Background research
The main part of hiring process is to know what type of services do you need and who can provide you that. You must get a list of nearby moving companies and match your requirements and their services.
Look thoroughly about their services and see if those companies you are looking at will be suitable for you or not. and see which company will be suitable for you the most. Shortlist at least 5 companies that match your criteria and compare each one of them.
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Get their quotation breakdown
Ask for quotation breakdown from all the 5 shortlisted companies and see which one is suiting you better. Look what all they are charging you for and compare their quotations to get better deals.
Look for some hidden or miscellaneous charges in the quotation as well in the view of the fact that they might charge you much more than quoted. Do not get attracted by low offers as it is a way of them to get you into their traps. Choose a moving company, get your contracts and other understanding worked out.
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Check their documentations
Documentations tell everything about a company so you must check for their registration certificate, license, insurance, service tax, personal identification, etc.
You must also ensure to check if the documents they are showing you is up to date or not to know from how long they are in business and if they still are in the business. This helps you to know if the company you are looking for is reputed or not. You can list out fake companies by that.
Read: Tips to choose the best moving truck for you
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Know about their services
There are many services that a moving company provide you according to the size and type of your office.
- They provide you end to end shifting and relocation services picking up your stuff from your current location to dropping them off to your new office safely. It is very essential as office has many furniture and you need to relocate them properly. It becomes a really good option for you when you have to relocate interstate or for long distance move or if you are relocating to or from a remote location.
- They provide you packaging services for all your stuff by using good quality packaging materials. You do not have to arrange these materials as they have them already all according to your need.
- Some essential packaging materials that they use are plastic sheets, moving blankets, bubble wraps, carton boxes, packaging tape, etc.
- They provide you warehousing services also if you want to store some of your extra stuff or everything at a place for a period of time. They also provide storage services for retail businesses. You can store your stuff for any period of time from months to years.
- If your company has work of vehicles such as you are in tours and travels business, etc. then these moving companies provide you services for vehicle transportation also. They charge you depending upon the type of vehicle you have.
- Know about their process
Each and every company has a different style of working and you must look how your moving company will be working with your stuff. Know how they will be packing, loading, unloading, unpacking and arranging your stuff back into its original position. They can speedily work with you to make your move easy.
 A small tip
Cheapest is not an option for you if you want a smooth Office relocation. Hire professionals that have proper experience in their forte and look through all the choices you have before you hire anybody to manage your stuff as even if you lose one essential document then it will cost you a lot and you do not want to get into processes of getting them back again.
