Hosting an event is no easy feat. Even if you have been on the grind for years, it never gets easier. Every event brings its own set of challenges. Just the planning stage can be a lot to handle. Then the organization and execution is another hassle. If you have planned any events in the past, you know it literally takes blood and sweat to make it a success.
With a million things to handle, event planners can overlook the security measures. However, in corporate events, one must keep a separate budget for the special event security guard services in San Diego CA.
It is important to provide proper security and protection to all the guests for the event to be claimed as a success. In case you know nothing about event security and its importance, keep reading the comprehensive guide ahead. Let us help you make your next event a success.
How do you define special events security?
Event security is a special kind of security service that is hired when an event or an occasion is organized where the security of the guests is of paramount importance. The security service or company makes sure that the well-being of the guests and the integrity of the event remain intact.
There are multiple areas of event security that one needs to cater to starting from the security risk assessment, crime rate in the area, vulnerability aspect, protection measures, and standard security practices.
The security personnel are trained to handle events of all types and on all scales with special training on how to mitigate an emergency situation. The special events security guards have the responsibility to protect every breathing soul within the event’s premises.
What is the importance of event security?
There are multiple tasks involved in just the planning stage of the events. Starting right from choosing and booking the venue to finalizing the guest list to selecting the menu, and of course, most importantly making sure that the security is airtight.
So, if you are someone who is under the assumption that event security is just another added expense and not necessary, then you should know its benefits. Event security is of paramount importance. One mishap, a single small accident can tarnish the reputation of the host. And if it is on a corporate level, the credibility of the company hosting the event becomes questionable.
Here are some compelling reasons why you must invest in events security:
- The special events security guards make sure no extra person, unwanted individual, or anyone who has not given the RSVP enters the event. This is for both security and expense. If only 20 uninvited people enter your event, you will have to pay for their food!
- Certain incidents or situations can go beyond your control especially on large-scale or corporate events. Let the guards handle it and do not meddle in what is not your area of expertise.
- The mere presence of security guards on the event’s premises can make all your guests feel protected, safe, and valued. Your guests will better be able to enjoy and attend the event till the end.
- If any unfortunate situation or a mishap happens, you can rely on the security guards to safely mitigate it without tarnishing the image of the event or the organizer or the host.
What are the things to consider when hiring a special security events service?
As a host of any event, it is your responsibility to ensure everything stays on track and goes as planned. In fact, the well-being of all your guests and props becomes your responsibility. To help you plan a secure and successful event, here are some of the top tips shared by event planners to handle the security aspect.
The following tips will help you stay in control of every potential unforeseen situation that may occur during the event.
Conduct a risk assessment way before the event date
It is crucial to assess all the potential security risks and threats that the event can face before and during the event. The nature and the strength of these events will depend on the scale of the event.
Point out all the security checkpoints on the event venue’s map
Better be safe than sorry. When you finalize the venue, identify all the critical security checkpoints where a guard should be present throughout the duration of the event. It is important to place security guards at the entrance, in the parking, outside the washrooms, etc.
Keep your RSVP list with you and do a headcount when all the guests arrive
When you hire the security guards, provide them a copy of the finalized guest and RSVP list. This will help them tally the headcount when the guests arrive. Ideally, the list should match the number of people attending the event. Any extra person on your premises is a cause of concern.
Always have an emergency exit plan for every situation
Unfortunately, emergencies and mishaps do not come announced and no matter how strict the security measures are, there is no such thing as a 0% threat. It is crucial that you are prepared for any such mishap or potential accident with a mitigation plan in place. All security personnel should know how to respond to every kind of emergency.
Put your trust in the security company you hire for your event
When you hire a security company, put your full trust in them. Do not question their judgment and security plan. Do not fret over the security and irritate them by constantly hovering and panicking. Let them do their job.
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