Simple and Easy Solution to Export Gmail to PST File Format

Gmail, a well-known and most used email service nowadays even for many people, email means Gmail, nothing else. As of 2020, Gmail has the most active users; 1.8 billion. We have to accept that, technology is advancing at a very high speed in today’s world. We cannot predict which technology we will see tomorrow. Today almost every business person scrolls through their Gmail inbox to communicate with clients and colleagues. Our Gmail inbox can have many crucial emails, and it is our responsibility to keep them safe.

Before diving into the Ways, let me clarify why I opted. PST file for Gmail export/backup.

Why PST file is a reliable format to store Gmail emails on a Local disk?

If you have ever used Outlook, you may know that, in PST files, we can set a password to keep data more secure.

Also, PST file format is considered one of the best file formats to port and access as it is accessible even without an internet connection. We can access the PST files in all Outlook versions and even in Gmail. It has a better management facility as compared to other file formats that make it easy for users to navigate a particular thing in a PST file easily.

These are the few persuasive reasons that make PST format a perfect choice to export Gmail data to store into the local disk.

Why should you export all your Gmail emails into Outlook PST?

There is no doubt that you can access your Gmail mailbox and content from anywhere and anytime with an internet connection. But in this world full of ransomware, many scenarios initiate to export Gmail to PST file format.

1. In 2018 google data breach occurred, and almost 52.5 million users’ data got leaked. There are several such types of instances, and you can store all your data in a local drive to get rid of this.
2. There are several instances when many popular celebrities’ and businesspeople’s Gmail accounts get hacked, and you can be the next. That’s why it’s better to store the data in a local drive, so these types of unauthorized access don’t affect you and your business.
3. Someone can gain access to your Gmail account and delete all your data intentionally. But if you have stored your Google data on a local disk, you can have the backup.

I believe after reading these horrifying reasons, you’ll seek a solution to export Gmail to PST file format. So let’s dive into the solutions.

Ways to store Gmail emails in PST format

Literally, there are several native methods that can export Gmail to a local drive like; Google Takeout and Outlook import-export wizard. Here I’ll describe both methods’ processes.

Google Takeout:

It’s a Google-provided utility that allows you to download all your Google cloud data. The process is also quite simple, but I have read many comments and feedback on Google that said Google takeout fails near 99.9% or sometimes users received an email that archive is failed. I used this method a few months back just to examine, and honestly, it works; took much time but work. Let me describe its process:

Steps to export Gmail emails to PST format are:

1. Type Google Takeout on the Google search bar.
2. If you’ve already logged in to Gmail, then it will provide you with a Download your Data option on the right side. Otherwise, login into the Gmail mailbox.
3. Make a click on the Download your Data option, and it will list up all your Google data to download. Select the data as per your need and click the Next step.
4. Following, choose a way to receive your data for download, the frequency to download your data, and lastly, choose file size and file type to download your Google data. Once done, click the create export button.
5. Now Google takeout will start exporting your data. You will get notified once your export gets done.

So it is the process to export your Gmail emails into a local drive, but this doesn’t store Gmail data in PST format. Also, this can take up to hours or days to finish.

Outlook Import/export wizard

Might everyone be familiar with this utility. Basically, it’s an inbuilt utility of Outlook that allows importing/exporting data into/from Outlook. So the idea is we’ll first create an Outlook profile of Gmail mailbox and then utilize the import/export option to export Gmail emails to Outlook PST format.

Does the Native method is the last and best way for the Gmail export?

Honestly, as I mentioned above, I used manual solutions only once just to check their working process. I prefer using a third-party tool named Shoviv Gmail backup tool, and the reasons behind it are simple as well as reasonable.

Manually if you need to export the data again, you have to start the process from the beginning and the same for the process interruption case.

Also, the Shoviv Gmail backup tool has several user-centric features which a user needs to enhance the Gmail export process and get desired emails. Let me mention some of its features.

1. You can export multiple Gmail mailboxes in a single process.
2. The software allows filters out unwanted data from the export process.
3. It has a scheduler option to keep the regular and automatic backup.
4. Users can resume the interrupted process without any hassle and glitch.
5. Works much faster than the native utility might 10 times faster.
6. You’ll have complete control over your export process, and the software has no risk of data loss.

Apart from these features, the software has a convenient GUI that enables even novices to export Gmail to PST file format. I suggest installing and using the free version to get more familiar with the Shoviv Gmail backup tool.

Goodbye words

I have provided three solutions to export Gmail to PST format. Now, I leave it up to you what you prefer. But if you’re a business person and need to export data again and again, then go with the Shoviv Gmail backup tool. I don’t think you’ll get any better solution than this. Also, after reading this write-up, I hope you’ll have no reason for not exporting your Gmail mailboxes into local disks.